Snow and Ice Control

The City of New Haven, Connecticut, through its Department of Public Works and Bureau of Purchases, is seeking qualified vendors to provide snow and ice control services for the 2025-2026 winter season. The procurement seeks experienced snow removal equipment operators to supplement the city's existing snow and ice control capabilities, with a specific requirement for a fleet of vehicles including eight Class 8 heavy-duty dump trucks (over 33,001 GVW) with 10'-12' plows and salt/sand spreaders, and eight Class 5 medium-duty dump trucks (16,001-19,500 lbs) with 9'-11' plows and salt/sand spreaders. Contractors will be responsible for pushing snow, spreading winter materials, and potentially hauling snow, with services running from November 1, 2025, to April 30, 2026, and potential two one-year renewal options. Evaluation criteria will include cost scoring, with proposals assessed on pricing methodology that allocates points proportionally based on bid competitiveness. The proposal submission deadline is October 7, 2025, at 11:00 am, with contractors required to provide legally registered vehicles, operators with valid licenses, and readiness to work continuously during storm events with a guaranteed minimum four-hour call-out period.

The contract opportunity appears to have strong equal employment opportunity (EEOC) requirements, with mandatory pre-award conference processes for contractors and subcontractors. Vendors will be subject to a tiered fee structure based on contract value, ranging from $100 to $4,000, payable to the City of New Haven Treasurer's Office. While no specific set-aside designations are explicitly mentioned, the EEOC documentation suggests a commitment to diversity and inclusion in contractor selection. The total upset contract value is set at up to $200,000, with an additional monthly "Storm Readiness" retainer not exceeding $36,000 per year to ensure equipment availability. Contractors will be compensated at hourly rates that include the vehicle, operator, mechanical support, fuel, and ancillary equipment. The contract is governed by Connecticut law and requires compliance with all applicable state and local ordinances, with the city reserving the right to terminate the agreement with 21 days' written notice.