SFY26 SmartSheets Software 60 Licenses

The Ohio Department of Medicaid Information Technology Services (ITS) department has initiated a procurement process for 60 Smartsheet software licenses for State Fiscal Year 2026. This contract opportunity seeks to acquire specialized collaborative work management and automation platform licenses, with a specific implementation timeline running from December 29, 2025, through June 30, 2026. The procurement is structured as a quote-based solicitation, with proposals due by November 6, 2025. Vendors must be prepared to provide enterprise-level Smartsheet licenses that can support the department's operational and collaborative needs. The primary deliverable will be the successful provisioning and activation of 60 software licenses, ensuring seamless integration with existing departmental technology infrastructure. Potential respondents should demonstrate technical capability to meet the precise licensing requirements and provide comprehensive support throughout the contract period.

While no specific set-aside designations or vendor restrictions were explicitly mentioned in the original posting, potential vendors should anticipate standard state procurement requirements for technology contracts. The contract appears to have a moderate financial scope, likely ranging between $30,000-$60,000 depending on the specific Smartsheet license tier and associated implementation services. Vendors will need to provide detailed pricing structures, demonstrate technical competence with Smartsheet enterprise solutions, and show capability to support a state government agency's technology needs. The relatively short contract duration of approximately six months suggests this may be a strategic renewal or expansion of existing technological capabilities within the Ohio Department of Medicaid's IT infrastructure. Interested vendors should carefully review all requirements and prepare comprehensive responses that highlight their technical expertise, pricing flexibility, and ability to meet the precise licensing specifications outlined in the solicitation.