SCETV GROUNDS MAINTENANCE

The State of South Carolina, through the South Carolina Educational Television (SCETV) Network, is soliciting bids for comprehensive grounds maintenance services across four geographic lots within the state. The procurement covers routine maintenance at transmitter and microwave communications sites, requiring contractors to perform tasks such as clearing plant growth, mowing, trimming, debris and leaf removal, and herbicide and pesticide applications. The maintenance schedule mandates two visits per month from April through October and one visit per month from November through March, with specific requirements including maintaining grass height between 2 and 2.5 inches and clearing vegetation around compound fencing. Bidders must be registered South Carolina vendors with a minimum of three years of commercial landscaping experience and appropriate pesticide applicator licenses. The solicitation is structured with four distinct lots: Lot 1 (Spartanburg Region), Lot 2 (N. Augusta Region), Lot 3 (Charlotte Region), and Lot 4 (Charleston Region), each containing multiple service locations. Key deadlines include a pre-bid conference on July 16, 2021, site visits between July 6 and July 15, 2021, and bid submissions due by August 7, 2021, at 11:00 AM. The contract will be awarded on a low-bid basis for each complete lot, with an initial one-year term and four potential one-year renewals, totaling a maximum five-year contract period.

The procurement includes specific provisions for South Carolina resident contractors and subcontractors, allowing them to claim state preferences if statutory requirements are met. Contractors must maintain comprehensive insurance coverage, including commercial general liability insurance of at least $1,000,000 per occurrence, auto liability insurance of $1,000,000 per accident, and workers' compensation insurance with statutory limits. Subcontracting is explicitly prohibited under this contract, and all work must be performed directly by the awarded vendor. Pricing must remain fixed for the duration of the contract, with potential price adjustments considered during renewal terms if appropriate justification is provided with at least 90 days' notice. SCETV reserves the right to add or remove locations and obtain additional quotes for extra cleanup work or gravel and erosion repairs. While specific award values are not detailed in the solicitation documents, the comprehensive nature of the grounds maintenance services across multiple lots suggests a significant contract value. Invoicing will be conducted monthly, with all invoices submitted by the 25th of each month to finance@scetv.org and including specific required documentation such as purchase order numbers, service dates, performed services, and service locations.