Sanction Screening Services

The County of Orange Health Care Agency is soliciting competitive bids for Sanction Screening Services through an Invitation for Bid (IFB NO. 042-2921902-VC), seeking a web-based platform capable of performing comprehensive screenings against multiple federal and state exclusion lists. The required platform must enable electronic screening of employees, physicians, and vendors through monthly and single-name checks, with specific requirements for accessing databases such as the OIG List of Excluded Individuals/Entities, SAM Excluded Entities List, Social Security Administration Death Master File, and various federal and state databases. Bidders must submit electronic proposals through the County's online bidding system by November 7, 2025, at 4:00 pm, with bids remaining valid for 365 days after the closing date. All questions or requests for interpretation must be submitted by October 31, 2025, before 4:00 pm, with strict instructions not to contact other County personnel for clarifications. The County will evaluate bids based on responsiveness, vendor qualifications, and lowest price, with the ability to make multiple awards or reject any submissions.

The procurement offers preferences for Local Small Businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE), potentially providing a 5% bid price reduction for certified businesses. Bidders must be registered with the California Secretary of State, possess a valid DUNS number and Unique Entity Identifier (UEI), and comply with various certification requirements. While specific budget ranges are not explicitly stated, the solicitation includes a pricing structure with an annual portal access fee covering unlimited user accounts, training sessions, and customer support, along with additional fees for various screening services. Potential vendors must demonstrate comprehensive information security practices, as evidenced by the detailed IT Cyber Security Questionnaire, which seeks extensive information about data handling, encryption, access management, and security protocols. The contract will likely require integration with existing systems and demand robust technological capabilities, particularly in managing sensitive screening information for healthcare-related entities.