Sampson Laundry Dry Cooler Replacement

The North Carolina Department of Adult Correction is seeking bids for a Chiller replacement project at the Sampson Correctional Institution Laundry facility located in Clinton, NC. This Invitation for Bid (IFB) requires vendors to furnish, deliver, and install a new chiller system with associated tank, pumps, and piping, which includes complete demolition of existing equipment. The project scope encompasses a comprehensive dry cooler replacement, full installation services, and warranty coverage consisting of a standard one-year warranty and an additional parts warranty for years 2-5. The IFB was issued on March 4, 2025, with bids due on March 25, 2025, at 2:00 PM ET, and includes a non-mandatory but strongly recommended site visit scheduled for March 10, 2025, at 11:00 AM ET. Vendors must provide detailed pricing using the included price form, specifying unit and extended costs for equipment, installation, and warranty. The contract will be awarded as a one-time Agency Contract, with delivery required within 30 days of purchase order receipt, and is designed to maintain proper temperature control for sanitizing laundry at the correctional facility.

The procurement encourages participation from Historically Underutilized Businesses (HUBs), with a specific goal of 10% utilization for diverse firms as first or second tier subcontractors. The contract value is situated between the small purchase threshold and $1,000,000, indicating a moderate-sized procurement opportunity. While no specific incumbent vendors are mentioned, the project represents a critical infrastructure upgrade for the Sampson Correctional Institution's laundry operations. The solicitation appears open to a wide range of qualified vendors capable of providing specialized HVAC and institutional equipment replacement services. Potential bidders should carefully review the detailed specifications, demonstrate technical capability to perform the comprehensive installation, and show capacity to meet the warranty requirements. The procurement process emphasizes competitive bidding and seeks to ensure high-quality equipment replacement with minimal disruption to institutional laundry operations.