RFQ Engineering Consultant Services

The Town of Spencer in Tioga County, New York, is seeking engineering consultant services for a Salt Storage Facility Project through a Request for Qualifications (RFQ) issued on May 20, 2025. The procurement is part of a planned 2025 NYS DEC Water Quality Improvement Program (WQIP) Grant application to design and construct a permanent storage facility for winter salt and sand mixtures. Interested licensed professional engineering firms are required to submit qualification packages by June 11, 2025, at 10:00 AM Eastern Daylight Savings Time. The project scope includes comprehensive engineering services such as survey, site planning, building layout, contract coordination, grant acquisition services, bidding assistance, construction planning, and overall design management. Evaluation of submissions will be based on three key criteria: understanding of town issues and project experience (40%), technical capability and staff availability (40%), and NYS DEC WQIP experience (20%). The selection process involves an initial review, potential development of a shortlist for interviews, and final selection through negotiation with the most qualified firm.

The RFQ is not designated as a Service-Disabled Veteran-Owned set-aside, but Minority and Women Business Enterprise firms are explicitly encouraged to apply. No incumbent vendors or current contractors were listed as having been awarded similar contracts within the past five years. The selected engineering consultant must provide proof of insurance coverage, including $1,000,000 in general liability, $1,000,000 in auto liability, and $2,000,000 in professional liability. The contract is structured as a two-year agreement with a potential one-year extension, to be executed at 81 East Tioga Street in Spencer, NY. While specific budget ranges were not detailed in the documentation, the project is tied to a NYS DEC Water Quality Improvement Program Grant, suggesting potential funding availability. The town reserves the right to reject submissions that do not meet RFQ requirements and can cancel the solicitation at any point prior to contract execution.