RFP-TCAS-2026-202-RB PHOENIX SAP SYSTEM INTEGRATION SUPPORT

The California Judicial Council is issuing a Request for Proposals (RFP-TCAS-2026-202-RB) to procure Phoenix SAP System Integration Support services from a single qualified organization. The procurement seeks experienced consultants to support the Judicial Council's mature SAP installation, which currently serves all fifty-eight superior courts in California for financial services and twenty courts for HR payroll services. The selected contractor must provide a minimum of four senior-level consultants—specifically a SAP Financial Functional Analyst, SAP HCM Functional Analyst, SAP Technical Consultant, and SAP Basis Consultant—each with at least ten years of relevant experience, plus additional specialized consultant resources across twenty defined position types as needed. Key deliverables and objectives include providing comprehensive SAP system support, conducting knowledge transfer activities to enable the Judicial Council's independence in maintaining and developing the Phoenix System, and ensuring continuity of current service levels through a work authorization process. Proposals will be evaluated on a 100-point scale assessing organization background and experience (15 points), quality of proposed consultants and resumes (35 points), cost comparison (42 points), acceptance of terms and conditions (5 points), and potential Disabled Veteran Business Enterprise (DVBE) incentive (3 points). The RFP was posted on February 4, 2026, with a pre-proposal conference scheduled for February 19, 2026, proposals due by March 20, 2026, at 5:00 PM Pacific Time, and interviews anticipated between March 30 and April 10, 2026. The initial contract term extends from June 8, 2026, through June 30, 2029, with two optional one-year renewal periods available through June 30, 2031.

The Judicial Council has made small business preference and DVBE incentive provisions available to qualified proposers that meet applicable criteria. Compensation will be structured as firm fixed hourly rates differentiated between senior-level resources with greater than ten years of experience and less-senior resources with greater than three but less than ten years of experience, with rates remaining constant throughout the three-year initial contract term. The Judicial Council does not anticipate authorizing travel or living expenses and prohibits work conducted from outside the continental United States unless specifically approved in writing. While no specific incumbent contractor is identified in the RFP materials, the procurement indicates that current resource levels and utilization patterns are expected to continue based on existing operational requirements. The exact award value or budget range is not disclosed in the posted materials, though compensation is based on firm fixed hourly rates applied to actual hours worked through the work authorization process. Prospective bidders should review the complete RFP document (TCAS-2026-202-RB-RFP.pdf) and all attachments contained in the supporting materials package to understand technical specifications, detailed scope of work, and full administrative requirements for proposal submission.