RFI#02-111-26 COMPREHENSIVE TIME AND ATTENDANCE SOLUTION

The State of Alaska Department of Administration, Division of Finance, has issued Request for Information (RFI) #02-111-26 to identify qualified vendors capable of providing a comprehensive Time and Attendance and pay processing solution with integrated employee lifecycle management capabilities. The procuring agency seeks a system to support approximately 15,000 executive branch employees across 15 principal departments and any additional departments added in the future. The solution must accommodate complex timekeeping requirements across 12 collective bargaining units, process payroll tasks from timesheet submission through paycheck issuance, and interface with the state's existing CGI Advantage ERP Version 4.0 (IRIS) platform. Key deliverables and desired capabilities include automated timesheet entry and approval workflows, elimination of paper-based processes, support for telework and remote work tracking, role-based access controls, comprehensive leave management, labor distribution across cost centers, and compliance reporting aligned with multiple union contracts and special letters of agreement. The system must address the state's current reliance on manual processes utilizing over 200 event codes and multiple timekeeping systems across agencies. Vendors must submit written responses including organizational details, existing capabilities, and completion of a detailed questionnaire by April 2, 2026, at 2:00 p.m. AKST via email to doa.oppm.procurement@alaska.gov. All questions must be directed in writing to Christine Mash at the same email address.

This RFI is issued for market research purposes and does not guarantee future procurement action or contract awards. The state requests vendors provide general and benchmark pricing information for their solutions, with flexibility regarding service bundling options and Software-as-a-Service (SaaS) hosted service offerings. No set-aside designations, disadvantaged enterprise requirements, or restrictions on types of organizations eligible to respond are identified in the procurement notice. The RFI does not reference any incumbent vendors or current contractors. The solution must integrate with the state's existing CGI Advantage ERP Version 4.0 (IRIS) platform, which represents the critical existing infrastructure requiring compatibility. Respondents seeking confidential treatment of submission materials must mark information accordingly and identify supporting statutory authority at the time of submission. All response costs are the sole responsibility of interested vendors, and the state will not award contracts from this RFI nor assume any administrative expenses; no specific award values or budget ranges are disclosed in the RFI.