Request for Lawn Mowing Services

Martin Public Schools, located in Martin, Michigan within Allegan County, issued a Request for Proposals on May 3, 2018, for comprehensive lawn mowing and grounds maintenance services at a single school building location. The procurement encompasses mowing and maintenance of all lawn areas, athletic fields (baseball, football, and softball), and grounds-related tasks including string trimming, edging, spring cleanup, and fall cleanup. Qualified vendors must provide three local references, preferably from Allegan, Barry, Kent, Kalamazoo, or Ottawa counties, and furnish a certificate of liability insurance with a minimum of $1,000,000 in coverage along with annual copies of workers' compensation and liability insurance documentation. Proposals must include cost-per-mow bids for each contract year (2018, 2019, and 2020), address acceptable payment forms, and remain firm for ninety days following the May 17, 2018 deadline. Two hardcopies of sealed proposals must be submitted by 10:00 a.m. on May 17, 2018, to Martin High School Office (1556 Chalmers Street, Martin, MI 49070), with all timely submissions publicly opened at that location and time. The school district will award a three-year contract beginning in spring 2018 and ending in fall 2020, with the Maintenance Supervisor retaining authority to determine service satisfaction and make final decisions regarding work necessity, with provisions for immediate contract termination if service proves unsatisfactory.

The RFP contains no stated set-aside designations or restrictions limiting participation based on organizational type or disadvantaged enterprise status, indicating the procurement is open to all qualified vendors. No incumbent vendors or current contractors are identified in the available documentation. Monthly invoicing will be required with payment due within fifteen working days of receipt, with a $500 retainer held from the final invoice until all repairs and fall cleanup are completed to the district's satisfaction. All work must comply with applicable city, county, and state regulations. The specific award value or budget range is not disclosed in the RFP materials provided, requiring interested bidders to contact the school district directly for budgetary information or historical cost data that may inform their pricing proposals.