REPLACE 45FT 3 PHASE POLE

The South Carolina Department of Corrections issued a Request for Quote (RFQ) solicitation on March 22, 2022, for the replacement of a 45-foot, three-phase electrical pole at the Camille Graham Correctional Institution in Richland County. The procurement requires a vendor to remove the existing pole and reattach wiring to a new 45-foot, three-phase line hard angle pole, with a single unit required for the project. Sealed bids were due by March 30, 2022, at 10:00 a.m., with submissions accepted at the SC Department of Corrections Purchasing Branch in Columbia or via email. The project specifications mandated that all items must be new and include all necessary labor, materials, equipment, and services to complete the work. Evaluation criteria focused on selecting the lowest responsible and responsive bidder, with the award to be posted on April 6, 2022. All work must be completed and delivered within 60 days of the contractor receiving the purchase order, and no pre-bid conference or site visit was scheduled for this procurement.

The solicitation included several vendor requirements and preferences, with opportunities for vendors to claim resident vendor, resident contractor, or resident subcontractor preferences if meeting statutory requirements. Vendors were required to maintain state vendor registration, comply with drug-free workplace requirements, and provide certifications regarding debarment, independent price determination, and ethics compliance. The contract did not specify a particular set-aside for disadvantaged enterprises, and no specific funding source was identified. Ultimately, J Moore Electrical Contractors of Swansea, South Carolina, was awarded the contract for $8,200.00, representing a single line item priced at $8,200.00 per unit in the product category of street light poles and standards. The state indicated that no sales or use taxes would be paid, and payment would be made through electronic funds transfer after invoice submission and work acceptance. The procurement was managed by Brittany Driggers, Buyer, under the oversight of Ruthie H. Bishop, Director of Procurement for the South Carolina Department of Corrections.