Refrigerant R404A

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department has issued an Invitation for Bids (IFB) for the procurement of refrigerant R404A, with a specific requirement to acquire 80,000 cylinders to be delivered to the TDCJ Facilities Central Warehouse in Huntsville, Texas. The solicitation was posted on September 25, 2025, with bids due on October 9, 2025, at 3 P.M. Vendors must submit their responses electronically to bids@tdcj.texas.gov, with a recommended attachment size limit of 10 MB per email, or alternatively submit one original signed paper copy. The procurement includes rigorous vendor qualification requirements, including compliance with Texas state regulations, potential suspension or debarment provisions, and various state and federal certifications. Bidders must adhere to extensive security protocols for deliveries to correctional facilities, including restrictions on personnel interactions and vehicle contents. The TDCJ will conduct inspections and testing of the goods, reserving the right to accept or reject any or all bids based on their evaluation criteria.

While the solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, it does emphasize comprehensive compliance with state business practices and ethical standards. Vendors must provide material safety data sheets and meet electronic submission guidelines. The document implies that potential bidders must be fully qualified commercial refrigerant suppliers capable of meeting the TDCJ's stringent requirements. No specific incumbent vendors or existing infrastructure integration details are provided in the available documentation. The exact award value is not directly specified, though the procurement involves 80,000 cylinders of R404A refrigerant, suggesting a significant potential contract value. Bidders are required to submit their contact information to ensure they receive any amendments to the solicitation, which will be posted on the Electronic State Business Daily. The TDCJ will not be responsible for bidders who fail to receive amendments if they have not proactively submitted their current contact information.