RCPAC Building Management System Services (Controls)

The City of Raleigh's Convention and Performing Arts Complex (RCPAC) is seeking a licensed general contracting firm to provide comprehensive preventative maintenance for building automation management systems at two distinct facilities: the Raleigh Convention Center and the Martin Marietta Center for Performing Arts. The Request for Proposals (RFP #274-2025-RCPAC-06) outlines a three-year contract with two potential one-year renewal options, focusing on quarterly preventative maintenance, 24/7 remote support, software platform implementation for system checks, and monthly reporting on energy efficiencies and carbon reduction. Proposal evaluation will be based on a 100-point scoring system, with key criteria including corporate background/experience (20 points), financial stability (15 points), project understanding (20 points), project approach (15 points), team firm experience (15 points), and proposed cost (15 points). A mandatory pre-proposal conference and site visit is scheduled for February 28, 2025, at 10:00 AM in the Raleigh Convention Center's main lobby, with final proposals due by March 25, 2025, at 4:00 PM EST. The RFP includes detailed equipment inventories for both facilities, covering air handling units, sensors, controllers, cooling towers, chillers, and other building automation components.

The City encourages Minority and Women-owned Business Enterprise (MWBE) participation and requires firms to submit an MWBE participation form with their proposals. The procurement approach allows flexibility, with the City reserving the right to award one or multiple contracts due to the unique system requirements of each facility. Contractors will need to provide pricing for both preventative maintenance costs and hourly service rates for work outside the primary scope. While specific budget ranges are not explicitly stated, the comprehensive nature of the services and the two-facility scope suggest a substantial contract value. The RFP targets firms with demonstrated expertise in building management systems, particularly those with experience in complex public facilities such as convention centers and performing arts venues. Successful vendors will need to demonstrate technical proficiency, financial stability, and the capability to provide comprehensive, ongoing maintenance and support for sophisticated building automation systems.