Random Moment Time Study Solicitations

The Michigan Department of Health and Human Services (MDHHS) is seeking a contractor to administer Random Moment Time Study (RMTS) and Claims Development services across multiple program areas through Request for Proposal (RFP) #250000001016. The procurement encompasses three distinct Statement of Work options: School Based Services, Public Assistance Cost Allocation Plan (PACAP) Optimization, and No Wrong Door Time Study Administration. Key services include maintaining web-based staff pool lists, generating quarterly time study moment notifications, performing coding and quality assurance, collecting financial data, developing claims, and providing comprehensive training. The contractor will be responsible for creating a web-based system supporting RMTS processes that help identify Medicaid-reimbursable activities and assist in claiming federal matching funds for administrative and direct medical services. Proposal submissions are due by 3:00 p.m. Eastern on March 27, 2025, with an anticipated contract start date of October 1, 2025, and a potential five-year term through September 30, 2030. The evaluation process will utilize a technical scoring method requiring proposals to achieve at least 80 points, with scoring distributed across product quality (40%), service capabilities (20%), additional sections (10%), and vendor questions (30%).

While no specific set-aside designations are explicitly detailed, the RFP indicates a preference for proposals that demonstrate economic impact and job creation within Michigan. The procurement allows bidders to apply for one or multiple Statements of Work, suggesting flexibility in vendor participation. The State is not obligated to accept the lowest-priced proposal and will consider factors such as Michigan business participation. The contract will support various state programs, including services for 56 Intermediate School Districts, Detroit Public Schools, the Michigan School for the Deaf, and front-line staff managing Medicaid and Medicaid-funded programs. Technical infrastructure requirements include compliance with state IT policies, accessibility standards, and digital requirements, with specific provisions for user access, technical support, and disaster recovery planning. While exact award values are not specified, the contract includes potential liquidated damages of $5,000 plus $100 per day for late or improper completion of contract activities, indicating a significant and comprehensive scope of work with potential financial implications for non-compliance.