Planning and Infrastructure Management Plan Review Process Integration

Charles County, Maryland, through its Department of Planning & Growth Management, is seeking proposals from multi-disciplined firms to develop an integrated plan review process for infrastructure management and planning. The procurement aims to streamline development review workflows by merging concept, site, and final review phases into a more efficient, collaborative system. The project requires a consultant team with specific qualifications, including a Project Manager with PMP certification, an Engineering Lead with a Maryland Professional Engineer license, Planning and Zoning Leads with American Institute of Certified Planners certification, an Environmental Engineering Lead, and a GIS Specialist. Deliverables will include a Process Mapping Report, Training Materials, a Pilot Project Report, and a Final Integrated Process. The evaluation criteria total 100 points, with 50 points allocated to pricing, 20 points to project understanding and capability, 15 points to the integration approach, 10 points to key staff experience, and 5 points to professional references. Key dates include a pre-proposal meeting on December 4, 2024, at 11:00 am (virtual), with proposals due on January 22, 2025, at 11:00 am. The project is scheduled to span 8 months, divided into five phases: Process Mapping (2 months), System Development (3 months), Training and Pilot Implementation (2 months), Full Implementation (1 month), and ongoing Feedback and Continuous Improvement.

The county has established an aspirational goal of 25% Minority Women Business Enterprise (MWBE) participation and maintains a Small Local Business Enterprise (SLBE) Program that may provide preferences for registered local businesses. Offerors must demonstrate at least five years of experience in the field and provide detailed cost breakdowns. The contract will have a base term of 270 consecutive calendar days after the Notice to Proceed, with two optional 1-year renewals available at the County's discretion. Contractors must comply with various insurance requirements, including commercial automobile, workers' compensation, general liability, and professional liability coverage. The total estimated project cost is $100,000, with funding coming 100% from county sources for fiscal year 2025. Additional support services may be requested outside the original scope, with payment to be made based on hourly rates provided in the Cost Proposal Form. The procurement allows for potential additional services and maintains flexibility for future integration and expansion of the plan review process.