PAPER

The South Carolina Department of Corrections (SCDC) has issued an Invitation for Bid (IFB) for paper supplies to be used in the SCDC Print Shop, located in Columbia, South Carolina. The procurement seeks bids for four specific line items: 544,000 units of offset paper (19x25, 60# white), 50,000 units of index paper (11x17, 90# white), 10,000 units of index paper (22.5x35, 90# all colors), and a percentage discount on additional paper items not listed in the primary bid. Vendors must submit one sample for each of the first three line items prior to the bid opening date and must bid on all line items to be considered responsive. The contract will have an initial one-year term with options to renew for two additional one-year periods. Deliveries must be made to the SCDC Prison Industries Print Shop at 4444 Broad River Road, Monday through Friday from 7:00 AM to 2:00 PM. Key deadlines include June 1, 2020, at 11:00 AM for vendor questions, June 16, 2020, at 10:00 AM for sealed offer submissions, and June 24, 2020, for award posting. The award will be made to the lowest responsible and responsive bidder.

Vendors must possess a South Carolina state vendor number and may claim resident vendor preference, South Carolina end-product preference, or U.S. end-product preference if meeting statutory requirements. For the fourth line item, vendors must offer a minimum 25% discount off retail price for items not initially listed, with the option to submit a higher discount percentage. All pricing must be submitted in English and U.S. dollars, excluding sales or use taxes. Delivery is required within thirty days of purchase order receipt, with penalty fees assessed for late deliveries ranging from 5% for delays of one to three days up to 5% for delays of twelve to fifteen days. If the contractor fails to deliver within the penalty phase, the state may obtain goods from the open market and invoice the contractor for price differences plus penalty fees. Partial shipments are acceptable provided all items are received by the specified delivery date. While specific budget ranges are not explicitly stated, the procurement covers multiple paper types and quantities, suggesting a substantial contract value for the SCDC Print Shop's supply needs.