ON-CALL PERMANENT ROAD PATCHING

The City of New Haven, Connecticut is soliciting competitive bids for on-call permanent road patching services to maintain roadway safety, extend pavement life, and ensure consistent driving surfaces across various locations within the city. The procurement encompasses bituminous concrete work in multiple classes and thicknesses, milling operations, traffic control, curbing installation, loam and seeding, road excavation, manhole and catch basin resets, and reinforced concrete driveway work, with estimated quantities including 2,500 square yards of Class II bituminous in 3-4 inch courses, 2,000 square yards of additional Class II work, 500 square yards each of Class I and IV bituminous, 800 square yards of milling, 200 linear feet of curbing, 100 square yards of loam and seed, 300 cubic yards each of road excavation and processed aggregate, 5 manhole/catch basin resets, and 30 square yards of reinforced concrete driveway. The contract is structured as an on-call, one-year agreement with two optional one-year renewal periods at the City's sole discretion, with the contract period commencing July 1, 2026, through June 30, 2027. Contractors must demonstrate qualification through compliance with the City's Living Wage Ordinance (minimum $21.38-$22.38 per hour depending on benefits for FY 2025-2026), provide performance and labor/material bonds equal to 100 percent of the contract sum, maintain general liability insurance of $1,000,000 per occurrence and $2,000,000 combined aggregate, auto liability of $1,000,000 combined single limit, and workers' compensation at statutory limits. Unit prices will control the contract award, and the City reserves the right to award separate items to separate bidders or reject all bids; evaluation criteria emphasize responsiveness and the lowest responsible bidder approach. Questions and clarifications must be submitted by May 27, 2026, at 5:00 p.m., with electronic bids due through the City's OpenGov procurement portal by June 3, 2026, at 3:00 p.m., and all pricing must exclude federal, state, and local taxes.

The solicitation includes local preference provisions whereby city-based businesses may accept award at the lowest bid amount if their bid falls within specified percentage ranges of the lowest submitted bid, contingent upon contract value thresholds. Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) subcontractor utilization goals of 25 percent apply, requiring contractors to submit a completed MBE Utilization Form documenting all subcontractors and demonstrating achievement of participation goals; failure to complete and submit this documentation will result in non-responsive bid rejection. Bid security of five percent of the total bid amount is required for bids exceeding $100,000, submitted via electronic validation code, hardcopy bid bond, or certified check. All successful contractors must attend a mandatory pre-award conference with the City's Commission on Equal Opportunities, comply with equal employment opportunity and non-discrimination requirements, and pay the applicable EEOC administrative fee based on contract value (ranging from $100 to $4,000 on a sliding scale). No incumbent contractor is identified in the procurement documents, and no specific budget ceiling or award value range is stated; however, the estimated scope of work and unit-price structure suggest the total contract value may exceed $100,000, which would trigger additional bonding, insurance, and EEOC fee obligations. The City will make award determinations based on submitted unit prices and contractor responsibility factors, with work authorization contingent upon receipt of a fully executed Agreement and official Notice to Proceed or purchase order.