On-Call Grant Writing Services

Pierce County, Washington is seeking on-call grant writing services for its Planning and Public Works department through Request for Proposal (RFP) #2025-RFP-070. The county aims to procure consulting services from multiple firms to support federal and state grant acquisition for infrastructure, maintenance, emergency management, transportation, and land acquisition projects. Consultants must have at least 5 years of experience writing grants for federal and state agencies such as the U.S. Department of Transportation and Environmental Protection Agency. Key deliverables include researching grant opportunities, developing compelling narratives, preparing comprehensive applications, submitting proposals, and providing ongoing support throughout the grant process. Evaluation criteria will assess consultant information (5%), qualifications and experience (35%), approach to work (20%), pricing (30%), and proposal accuracy and completeness (10%). The RFP was released on May 23, 2025, with questions due by June 6, 2025, and proposals due electronically through the county's eProcurement Portal by June 13, 2025, at 1:00 pm. Proposals are limited to 50 pages and must demonstrate a track record of successful grant writing, including the percentage of grants awarded and a sample of a successfully funded proposal.

The county does not specify explicit set-aside designations or restrictions on responding organizations. The initial contract period is anticipated to be 24 months, with an option to renew for an additional three years, potentially extending the total contract period to five years. The estimated total contract value is approximately $250,000, with the county reserving the right to add additional funds as needed. Funding sources may include county or state resources, and the county aims to achieve at least a 50% match to each dollar spent on capital projects. The service agreement will require comprehensive insurance coverage, including commercial general liability, professional liability, cyber liability, and workers' compensation, with minimum coverage limits ranging from $1,000,000 to $2,000,000. Contractors will be selected based on qualifications rather than price, and the county plans to potentially award contracts to multiple firms who will be assigned specific projects through written authorizations. The selection process will focus on consultants who can demonstrate a strong return on investment and a proven ability to secure grant funding for municipal projects and programs.