ODRC Key Security Cabinets DRCB-25-3327

The Ohio Department of Rehabilitation and Correction (ODRC) is seeking bids for a comprehensive key security system project, solicitation number DRCB-25-3327, targeting six correctional facilities across Ohio, including Warren Correctional Institution. The procurement involves furnishing sophisticated electronic key and access control components, including main cabinets, add-on cabinets, key modules of varying capacities, power supplies, cables, readers, licenses, and smart keys. Specific deliverables include up to 360 Yellow Smart Keys for certain facilities, with all pricing required to be all-inclusive and incorporate shipping costs. The bid is scheduled for issuance on 05/13/25, with an inquiry period running from 05/13/25 to 05/27/25, and bid submissions due on 05/28/25. The contract will be awarded to the lowest responsive and responsible bidder, with a term running from the award date through June 30, 2025, and potential renewals not exceeding four years, contingent on Ohio General Assembly fund appropriations. Evaluation criteria will focus on bidder responsibility, considering factors such as experience, financial condition, past contract performance, facilities, management skills, and ability to execute the contract.

The procurement opportunity appears to have several important restrictions and considerations, including compliance with Executive Orders 2019-12D and 2022-02D, which prohibit offshore services and business with Russian institutions. Bidders must complete an Affirmation and Disclosure Form detailing their service locations and affirming compliance with these orders. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the state does provide preferences under programs like the Veteran-Friendly Business Procurement Program. The contract requires contractors to undergo background checks and comply with institutional security requirements. Although a specific budget range is not provided, the comprehensive nature of the key security system across multiple correctional facilities suggests a significant procurement value. The bid allows for potential multiple contractors and emphasizes that estimated usage quantities are not guaranteed, with the state making no representations about actual purchase amounts.