Management Consulting Services Retainer RFP (Various)

The City of Beaverton, Oregon is seeking proposals for a comprehensive Management Consulting Services Retainer through RFP #26-014, targeting five specialized service categories: General Management Consulting, Facilitation, Strategic Planning, Training, and Recruitment. Qualified firms will be awarded retainer agreements for a five-year period from October 30, 2025, to October 29, 2030. Proposers may submit bids for one, some, or all service categories, with the City planning to award up to five contracts per category. The evaluation process will assess proposals based on multiple criteria, including firm background (48% of total points), key personnel (15%), relevant experience and references (15%), pricing (10%), and participation in the Beaverton Equity Procurement Program (12%). Proposals must be submitted electronically by September 30, 2025, at 2:00 pm, with a contract award anticipated by November 18, 2025. The City seeks consultants who can provide specialized skills, knowledge, and resources across these service domains, with the understanding that the lowest-priced proposal will not automatically receive the contract.

The procurement emphasizes diversity and inclusion, with a goal of achieving 15 percent of contracting and purchasing activities with firms certified by the State of Oregon's Certification Office for Business Inclusion and Diversity (COBID). Contractors must maintain comprehensive insurance coverage, including General Liability ($2,000,000 limits), Automobile Liability ($1,000,000 combined single limit), and Workers Compensation with statutory limits. The total anticipated budget for these consulting services is approximately $3.1 million, with a per-category budget breakdown as follows: General Management Consulting ($750,000), Facilitation ($500,000), Strategic Planning ($450,000), Training ($900,000), and Recruitment ($500,000). Successful contractors will be required to provide detailed scopes of work for specific projects, submit monthly subcontractor payment and utilization reports, and comply with various state and local legal requirements. The City will use a third-party insurance verification service (myCOI) to manage contractual insurance requirements, and contractors must provide additional insured endorsements for the City of Beaverton and its officials.