Maintenance and Repairs

North Carolina Central University (NCCU) has issued Request for Proposal (RFP) #61-RFP25007 for comprehensive maintenance and repair services across nine residential facilities located in Durham County. The solicitation seeks qualified contractors to perform routine maintenance tasks including carpentry, electrical work, HVAC inspections, plumbing repairs, bulb replacements, electrical cover plate replacements, spot painting, and general repairs in student rooms, suites, and bathrooms. Targeted residential halls include Annie Day, Ben Ruffin, Chidley, Eagle Landing, Eagleson, Martha St. Apartments, New Residence Hall, Rush Hall, and White Hall. The initial contract term is six months with potential renewal options for two additional three-month periods, resulting in a maximum contract duration of one year. A pre-bid conference and site visit are scheduled for March 13, 2025, at 9:00 AM, with proposal submissions due on March 25, 2025, at 2:00 PM ET. Evaluation will be conducted using a best value procurement method, considering technical approach, vendor qualifications, cost, and references. Contractors must be North Carolina registered and possess specific qualifications, including being State Licensed Certified HVAC professionals with required staffing such as a licensed HVAC technician and maintenance engineer.

The RFP emphasizes HUB (Historically Underutilized Businesses) participation, requiring vendors to complete and submit participation forms demonstrating commitment to diversity in contracting. Prospective contractors must submit comprehensive proposals including technical approach, staffing capabilities, and professional references. All replacement parts and materials require pre-approval from NCCU's Lead Plumber or Supervisor, with major repairs necessitating explicit authorization before implementation. While specific contract value is not explicitly stated, the comprehensive scope of work across nine residential facilities suggests a significant procurement opportunity. Contractors must provide detailed pricing for each residential hall, with costs structured on a per-unit maintenance and repair service basis. Financial certifications and proof of professional licensing will be required as part of the proposal submission. The procurement appears designed to ensure high-quality, responsive maintenance services for NCCU's student residential infrastructure, with a strong emphasis on technical competence, cost-effectiveness, and operational reliability.