LED Lighting Conversion

The City of Sun Prairie, Wisconsin, has issued a Request for Bid (RFB) for an LED lighting conversion project targeting three municipal facilities: the Westside Community Services Building (54,512 sq ft), Fire Station #1 (15,180 sq ft), and Fleet Maintenance Facility (15,393 sq ft). The procurement involves replacing existing incandescent and fluorescent lighting with energy-efficient LED fixtures, totaling 878 fixtures across the facilities. Contractors were required to attend a mandatory walkthrough on September 18 or 19, 2025, and must propose lighting solutions meeting DLC or ENERGY STAR certifications, with a preference for manufacturers like Philips, GE, and Sylvania. The project includes specific technical requirements such as 4000K color temperature for interior spaces, 5000K-7000K for garage bays, dimmable community room lighting, and installation of daylight harvesting and occupancy sensors. Bid submissions were due by October 9, 2025, at 2:00 PM, with a contract completion date of June 30, 2026, and an option for a one-year extension. Two alternate bids were included for exterior LED color-changing lights at the Westside Community Services Building and Fire Station #1.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises, though the draft contract includes compliance requirements for affirmative action and non-discrimination policies. Contractors must provide comprehensive proposals detailing company background, project experience, product specifications, project timeline, cost breakdown, recycling plan, and utility rebate assistance. The project requires contractors to handle proper recycling of removed fluorescent components, ensure electrical system compatibility, and lead utility rebate incentive processes. While a specific award value is not mentioned, the contract will be determined through the competitive bidding process. Contractors must also provide warranty documentation and meet various insurance and safety regulations. The energy audit master spreadsheet suggests potential funding sources including Capital Improvement Program (CIP) funds, tax credits, and possible grants, indicating a strategic approach to funding the municipal infrastructure upgrade.