Image API, LLC

The Florida Department of Health, specifically the Division of Disease Control and Health Protection's HIV/AIDS Section Surveillance Program, is seeking a single-source procurement for enhancements, upgrades, and maintenance of the existing Axiom Pro electronic document management system from Image API, LLC. This procurement is being conducted in accordance with Chapter 60A-1.045 of the Florida Administrative Code, focusing on a specialized electronic system that stores electronically scanned HIV/AIDS patient documentation. The contract opportunity is specifically located within Leon County and was posted on February 28, 2025, with a final date for receipt of information on March 21, 2025. The procurement requires a vendor capable of providing proprietary software updates, modifications, and maintenance for the Axiom Pro system, with Image API, LLC identified as the sole manufacturer and distributor. The key deliverables include system enhancements, ongoing maintenance, and continued support for the electronic document management infrastructure used by the health department's surveillance program.

This procurement appears to be a non-competitive, single-source contract without specific set-aside designations or restrictions on organizational respondents. Image API, LLC is the incumbent and sole vendor for this proprietary system, which precludes competitive bidding. The contract term is proposed for three years, with an estimated total contract value of $170,333.64. The existing technology infrastructure relies exclusively on Image API's Axiom Pro system, which suggests that no integration with alternative platforms will be required. The procurement is specifically tailored to maintain the continuity of the HIV/AIDS patient documentation management system, with the Florida Department of Health determining that Image API, LLC is the only vendor capable of providing the necessary technological services and support for their specialized electronic document management platform.