HVAC Cleaning

The North Carolina Department of Administration, on behalf of Governor Morehead School, is issuing an Invitation for Bid (IFB #13-GMS2188703184) for HVAC cleaning and sanitization services. The procurement seeks comprehensive cleaning and sanitization of all HVAC units, PTAC units, and duct work across six buildings—Lineberry (including 1st and 2nd floors and auditorium), Cole, Fisher, Cooke, and Haywood—with a primary objective of improving indoor air quality and addressing visible mold. Vendors must provide detailed pricing for all labor, equipment, and materials through Attachment A and submit bids via the Ariba Sourcing Tool. All work must be completed within 90 days of purchase order receipt, with Lineberry Auditorium services required on weekends (Saturday or Sunday, 8:00 AM-5:00 PM) and remaining buildings serviced during regular business hours (Monday-Friday, 8:00 AM-5:00 PM). A mandatory pre-bid site visit is scheduled for May 14, 2026 at 9:00 AM at Governor Morehead School Administrative Building, 301 Ashe Avenue, Raleigh, NC 27606, with attendance required for bid consideration. Written questions must be submitted by May 18, 2026 at 2:00 PM, with bid opening scheduled for May 22, 2026 at 2:00 PM ET and contract award anticipated by June 1, 2026. Award will be made to the responsive bidder offering the lowest price meeting specifications, contingent on verification of past performance, references, and financial stability.

Vendors must be registered with the North Carolina Secretary of State and in good standing with the eVP (Electronic Vendor Portal), and must submit a Financial Stability Certification (Attachment G), at least three customer references for similar projects, and a HUB Supplemental Vendor Information form demonstrating support for historically underutilized businesses. A contract manager designation is also required. The State reserves the right to award to a single vendor or make separate awards and reserves the ability to waive minor informalities and negotiate with selected vendors. Upon award, vendors must submit W-9 forms and electronic payment information to the North Carolina Office of State Controller for payment processing, with invoices subject to inspection and acceptance before payment authorization. No incumbent vendor, budget range, or award value has been specified in the procurement documents. Specific pricing is not disclosed in the available materials; interested vendors should review the complete IFB for detailed cost parameters and specifications.