The Texas Health and Human Services Commission (HHSC) has issued Invitation for Bids (IFB) No. HHS0016316 for Hewlett Packard (HP) hardware maintenance services, spanning Travis County and multiple Austin City jurisdictions. The procurement seeks comprehensive hardware maintenance for HP products, with both HHSC and the Department of State Health Services (DSHS) eligible to utilize the resulting contract. Key procurement dates include July 31, 2025, for question submissions, August 5, 2025, for question responses, and August 11, 2025, at 10:30 AM for bid submissions. The contract will cover hardware maintenance services with an initial term from September 1, 2025, to August 31, 2026, with potential for two additional one-year renewals through August 31, 2028. Evaluation criteria will focus on best value to the state, considering factors such as specification compliance, performance delivery capabilities, and pricing. Bidders must submit firm, fixed pricing on the provided Pricing Sheet, encompassing all associated costs and meeting specified technical requirements. The solicitation includes specific requirements for Historically Underutilized Businesses (HUB), mandating that bidders submit a HUB Subcontracting Plan as part of their proposal. Contractors must maintain specified insurance coverage and pass required background checks. The historical spending for similar services is approximately $163,822.20 annually, providing insight into the potential contract value. Price adjustments during renewal periods may be considered based on the Consumer Price Index (CPI), with specific guidelines for requesting and implementing such modifications. While no incumbent vendor is explicitly mentioned, the procurement suggests a continued need for ongoing HP hardware maintenance services. Potential bidders must demonstrate technical capabilities, performance reliability, and compliance with state procurement regulations. The contract allows for both HHSC and DSHS to utilize the awarded agreement, providing flexibility in service delivery across state health-related agencies.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
ESBD_440468_1753734735499_IFB HHS0016316 PCS 137 Hewlett Packard HW Maint.pdf | 494KB | 7/28/25 | ||
ESBD_440468_1753734765079_HHS0016316 Exhibit A-E.zip | 5MB | Other | 7/28/25 |