QQ Standard Boilerplate.pdf
This document is the Standard Boilerplate Terms and Conditions for Quick Quotes issued by the State of Alabama Office of the Chief Procurement Officer. The boilerplate establishes the foundational legal and procedural framework governing all Quick Quote solicitations managed through the Alabama Buys procurement system. Suppliers must register in Alabama Buys and participate electronically through the platform's Public Solicitation site. All inquiries must be submitted online through the Supplier Portal to maintain documentation. By submitting a quote, suppliers affirm receipt of the solicitation and all amendments, agree to furnish items or services at quoted prices, and certify compliance with all terms and conditions. The document does not specify particular products, services, quantities, response dates, or contract terms, as it serves as a standardized template applicable across multiple Quick Quote solicitations.
The boilerplate incorporates Alabama's Administrative Code Division 4 (Chapters 355-4-1 through 355-4-6, effective October 1, 2022) by reference and establishes governance under Alabama state law with venue in Montgomery. Key provisions include: the State's exemption from sales tax; prohibition on state indemnification of suppliers; requirements for foreign corporations to register with the Alabama Secretary of State; mandatory E-Verify enrollment for suppliers employing workers in Alabama; sales tax certification compliance; Disclosure Statement filing for contracts exceeding $25,000; debarment and suspension certification; and the State's reserved right to conduct cost realism and price reasonableness analysis. The State retains authority to cancel supply contracts with thirty days' notice and service contracts with seventy-two hours' notice for justifiable cause. Suppliers must accept multiple forms of electronic payment without additional cost to the State, including state credit cards, P-cards, and EFT transfers. All procurement information is considered public record subject to Alabama Code 41-4-115 exemptions.
188KB PDF 3/10/26