FY26 Fox-it Renewal

The Ohio Department of Education and Workforce, Office of Information Technology is seeking to renew 400 Fox-It PDF Editor Subscription licenses under an Education/NonProfit designation for a one-year period. This is a license renewal procurement focused on maintaining existing software subscriptions rather than a new acquisition. The scope of work requires the vendor to provide and maintain 400 active Fox-It PDF Editor subscription licenses throughout the performance period, with deliverables consisting of continuous access to the software platform and associated technical support. The key objective is to ensure uninterrupted PDF editing capabilities across the department's operations. Required qualifications include authorization from Fox-It to distribute Education/NonProfit licenses and the ability to support a large institutional subscriber base. The contract performance period runs from March 24, 2026, through March 23, 2027, with a proposal due date of January 30, 2026, and a posting date of January 15, 2026, providing bidders with a fifteen-day window to prepare and submit proposals.

This procurement is restricted to vendors offering Education/NonProfit licenses exclusively, which limits competition to qualified Fox-It resellers or the publisher itself authorized to distribute licenses under those specific terms. The listing does not specify an incumbent vendor, though the nature of a renewal suggests an existing relationship with a current Fox-It provider. No explicit budget range or award value is provided in the solicitation materials. The procurement requires integration with existing departmental infrastructure and systems currently utilizing Fox-It PDF Editor functionality. Interested vendors must demonstrate their ability to service a large volume of concurrent licenses and provide appropriate customer support for educational institutions.