FILEMAKER SOFTWARE

The South Carolina State Fiscal Accountability Authority, Division of Procurement Services, is seeking an authorized reseller to establish a statewide term contract for FileMaker database software products and services. The procurement aims to supply all categories of FileMaker products to state and local governmental entities, with explicit exclusion of cloud products. Potential contractors must be authorized resellers by Apple and FileMaker, capable of providing perpetual and annual volume and site licenses, technical support, and maintenance services. The solicitation evaluates bids using a weighted scoring methodology across six categories: perpetual volume licenses (40%), perpetual site licenses (15%), annual volume licenses (15%), annual site licenses (10%), technical support (10%), and maintenance (10%). Bidders must submit percentage discounts off list pricing for each category, with the lowest responsible and responsive bidder receiving the contract award. Key dates include a bid submission deadline of June 12, 2019, at 10:00 a.m., with vendor questions due by May 27, 2019, at 5:00 p.m. The anticipated contract award is scheduled for June 14, 2019, with an initial contract term from July 1, 2019, through June 30, 2024.

The contract is available for mandatory use by all South Carolina state governmental bodies and optional use by local public procurement units. There are no specific set-aside designations or restrictions on organizational types that can respond to the solicitation. Contractors must maintain their reseller authorization throughout the contract term and are required to pay a one percent administrative services fee on total dollar sales, remitted quarterly to Procurement Services. Delivery of new software is required within 30 days of purchase order receipt, with potential for expedited delivery. A Software Licensing Agreement between the state and applicable software licensors must remain in effect throughout the contract duration. The state reserves the right to add or delete software products during the contract term and to conduct audits of contractor records for three years following final payment. While specific budget ranges are not explicitly stated, the contract allows for automatic one-year renewals unless the state provides 30 days' notice of non-renewal, suggesting potential for significant ongoing software procurement across state and local government entities.