FACILITY SCHEDULING SOFTWARE APPLICATION

The University at Albany is soliciting proposals for an integrated facility scheduling software application through a formal Request for Proposal process. This procurement encompasses both academic course scheduling and event/facility scheduling capabilities designed to support higher education operational requirements. The preferred solution is a cloud-based, web-based Software-as-a-Service (SaaS) application that must integrate bi-directionally with the institution's existing PeopleSoft-Oracle Campus Solutions 9.2 PUM 36 student information system and CBORD Door Access System CS Gold (v8.0.14). Qualified vendors must demonstrate a minimum of one successful implementation to a PeopleSoft Campus Solutions installation. The procurement timeline establishes an RFP release date of April 28, 2026, with written questions from contractors due by May 22, 2026, responses to contractor questions due May 27, 2026, and final proposals due June 2, 2026. Interested vendors should contact Ms. Jessica Hill, ITS Purchase Associate, at jjhill@albany.edu to request the complete RFP document and required submission materials.

This procurement includes specific contracting goals and set-aside requirements: a Service-Disabled Veteran-Owned Business (SDVOB) goal of 6.00%, a Minority Business Enterprise (MBE) goal of 15.00%, and a Women Business Enterprise (WBE) goal of 15.00%. The incumbent vendor previously awarded a substantially similar contract is ACCRUENT LLC, which successfully completed an implementation within the past five years. The successful vendor must demonstrate capability to integrate seamlessly with the university's current technology infrastructure, specifically PeopleSoft Campus Solutions 9.2 PUM 36 and CBORD Door Access System CS Gold (v8.0.14). No specific award value or budget range was disclosed in the procurement announcement. Eligible respondents include certified SDVOB, MBE, and WBE firms, as well as standard business enterprises meeting the stated qualifications and experience requirements.