Event Management Software Solutions and Services at TSTC

Texas State Technical College (TSTC) is seeking comprehensive Event Management Software Solutions and Services through Request for Proposal (RFP) Number 300, which aims to streamline and automate business processes across its 11 campuses. The solicitation opens on August 29, 2025, at 12:00 PM CDT and closes on September 22, 2025, at 2:00 PM CDT, with vendors required to submit proposals through the Rsolution/Jaggaer procurement system. The proposed software must be scalable, user-friendly, and capable of managing various event types, sizes, and locations, with robust security requirements including SSL/TLS encryption, role-based access controls, and compatibility with TSTC's RSA SecurID authentication system. TSTC will conduct demos and interviews to assess the most qualified candidates, with a contract initially valid for one year and the option to extend for four additional one-year terms. Pricing will be fixed for the first year, with any subsequent increases requiring prior approval from the college. Vendors must provide comprehensive documentation on software accessibility and may potentially undergo a TX-RAMP certification review, particularly if processing sensitive or confidential data.

While the procurement does not mandate specific Texas HUB (Historically Underutilized Business) goals, vendors are expected to make a good faith effort toward inclusive participation. The total contract value is anticipated to exceed $100,000, indicating a significant opportunity for qualified software providers. Vendors must submit all bid requirements through the Rsolution system to avoid disqualification and can obtain technical support through JAGGAER at 1-800-233-1121. The solicitation provides detailed guidance for system registration and navigation, with additional procurement inquiries directed to TSTC's Procurement and Travel Services at 254-867-3757 or via contact information at 3801 Campus Dr., Waco, TX 76705. Successful vendors will need to demonstrate not only technical capabilities but also a comprehensive understanding of TSTC's operational needs across multiple campuses, with an emphasis on creating an efficient, secure, and user-friendly event management solution.