Electrical Swithgear Testing/Partial Discharge Testing

The New York State Department of Corrections and Community Supervision (DOCCS) is seeking electrical switchgear testing and maintenance services for the Cape Vincent Correctional Facility, located at 36560 State Route 12E in Cape Vincent, NY. The Invitation for Bids (IFB) #3250272-25-1 covers a comprehensive scope of work including inspection, testing, maintenance, and partial discharge testing of electrical systems such as switchgear, transfer switches, circuit breakers, battery systems, transformers, and protective relays. A mandatory site visit is scheduled for 5/19/2025 at 9:00am, with bid questions due by 5/28/2025, and final bids due on 6/6/2025 at 2:00pm. The contract will have a one-year term and requires a base bid for all labor, materials, and equipment, with additional pricing for time and materials outside the base scope. As part of the contract, the vendor must also provide a 4-hour Arc Flash Safety Awareness Training for up to 20 persons. Bidders will need to submit hourly rates and material markup percentages, with an estimated 200 hours of additional work and potential $50,000 in materials.

The procurement opportunity includes specific set-aside and participation goals for disadvantaged businesses, with an overall Minority and Women-owned Business Enterprises (MWBE) goal of 15% (15% MBE, 0% WBE) and a 6% goal for Service-Disabled Veteran-Owned Businesses (SDVOB). No incumbent vendors have been identified as previously awarded similar contracts. The solicitation requires vendors to comply with various state regulations, including sexual harassment prevention policies, executive orders, and tax law provisions. Insurance requirements include commercial general liability and workers' compensation coverage. While specific award values are not explicitly stated, the bid includes provisions for estimated additional work hours and material costs, suggesting a potential contract value that could range between $50,000 and $100,000 depending on the base bid and supplemental work requirements. Bidders must carefully review the attached documents, including Appendix A (Standard Clauses) and Appendix B (DOCCS General Specifications), to ensure full compliance with state contracting requirements.