Early Intervention Professional Development SystemBid Documents

Solicitation # 2584140
Posted 9/26/25, 12:00 AM
No Updates
Due 11/21/25, 3:00 PM
State
Indiana
Source
No public source available
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The State of Indiana's Department of Administration, specifically the Division of Disability, Aging, and Rehabilitative Services (DDARS), is seeking a contractor to develop and implement a comprehensive Early Intervention Professional Development System for the First Steps program. The solicitation, RFP 25-84140, requires the selected vendor to provide extensive professional development services, including online modules, virtual learning webinars, in-person training opportunities, and technical assistance for Early Intervention personnel. Key deliverables include developing at least two professional development topical trainings annually, facilitating train-the-trainer sessions, maintaining a learning management system, and coordinating the Governor's Interagency Coordinating Council (ICC). The proposal will be evaluated across multiple categories totaling 103 points, with emphasis on management quality, cost, and subcontractor commitments. The RFP was released on September 26, 2025, with proposals due on November 21, 2025, at 3:00 PM Eastern Time, and includes a pre-proposal conference scheduled for October 10, 2025. The contract term is structured for four years with potential for two one-year renewals, totaling a possible six-year engagement.

The procurement has specific set-aside and diversity requirements, mandating subcontractor participation goals of 8% for Minority Business Enterprises, 11% for Women Business Enterprises, and 3% for Indiana Veteran Owned Small Businesses. Respondents must be registered with the Indiana Secretary of State and provide comprehensive documentation demonstrating organizational capability. The state estimates spending approximately $500,000 annually on these services, with administrative/indirect costs limited to 5% of the total contract amount. Vendors must comply with state infrastructure requirements, preferring cloud-based solutions in Microsoft Azure or Amazon Web Services, and adhere to emerging Risk and Assurance Management Program (RAMP) policies. The solicitation encourages diverse supplier representation and requires vendors to disclose their artificial intelligence usage, ensuring transparency in technological approaches. Potential bidders must submit detailed technical proposals demonstrating expertise in early intervention training, adult learning theories, and ability to support Indiana's State Systemic Improvement Plan.

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