DVMF-CEM-CH25-TREE

The Maryland Department of Veterans & Military Families (DVMF) is seeking a licensed and insured tree expert to perform specialized tree maintenance services at the Cheltenham State Veterans Cemetery in Prince George's County. The small procurement solicitation (DVMF-CEM-CH25-TREE) requires the selected contractor to cut down 10 trees of various sizes, perform comprehensive stump grinding, and trim 7 additional trees within the cemetery grounds. Prospective vendors must carefully coordinate with cemetery staff to avoid disrupting operations and burial services, and are required to contact Miss Utility before commencing work. The solicitation was issued on February 26, 2025, with a deadline for questions set for March 11, 2025 at 12:00 noon EDT, and bids are due by March 24, 2025 at 12:00 noon EDT. Contractors must remove all debris from the site and carry specific insurance coverage, including $1 million per occurrence in commercial general liability, workers compensation, and automobile liability. The contract will be awarded to the most responsive and responsible bidder offering the most favorable bid price, with a contract term of six months from final execution.

This procurement is designated as a Small Business Reserve (SBR) procurement, which means only certified small businesses meeting Maryland's statutory requirements are eligible to bid on the contract. Vendors are encouraged to visit the cemetery grounds during normal operating hours (8:00 AM to 5:00 PM Monday-Friday) to inspect the site and assess the tree removal and trimming requirements. A detailed cemetery map is provided, marking the specific trees for removal in red and those requiring pruning in white. The solicitation includes a mandatory Conflict of Interest Affidavit and Disclosure form (referencing COMAR 21.05.08.08), which must be completed and submitted with the bid to ensure transparency and ethical bidding practices. While the specific budget range is not explicitly stated, the procurement is structured as a competitive bid process where pricing will be a key factor in vendor selection. Bidders must demonstrate their capability to perform the specialized tree maintenance services efficiently and in compliance with all stated requirements.