DOTD District 58 Waste Disposal Contract

The Louisiana Department of Transportation and Development (DOTD) is soliciting bids for waste disposal services at District 58 locations under RFx Number 3000026103. The procurement requires monthly rental of multiple 8-cubic-yard waste containers with weekly pickup service distributed across six locations: Ferriday Maintenance Unit (one container), Columbia Maintenance Unit (three containers), District 58 Headquarters (five containers across two line items), Trout Maintenance Unit (one container), Harrisonburg Maintenance Unit (two containers), and Lake Bruin Maintenance Unit (one container). Vendors must provide pricing for monthly container rental, additional pickups as needed, and one-time delivery/pickup fees per container. The contract term is twelve months beginning July 1, 2026, with two optional 12-month renewal periods available at the Department's discretion, not to exceed 36 months total. Unit prices must be submitted with no more than two decimal places and remain firm throughout the contractual period. Bids must be submitted via email to alice.smith@la.gov by March 31, 2026, at 11:59 PM CST with the RFx Number included in the subject line. Award may be made separately, grouped, or on an all-or-none basis to the lowest responsible bidder, though bidders submitting all-or-none proposals will not be considered for award. All bids must include delivery costs to specified locations, and payment discounts will not be considered in determining the low bidder.

Vendors must register in LaPAC prior to award if not previously registered and must provide Certificates of Insurance within ten days of notification of award. Contractors are required to maintain comprehensive insurance coverage including Workers Compensation compliant with Louisiana state law with Employers Liability limits of at least $1,000,000 per accident/disease/employee, Commercial General Liability insurance with minimum per-occurrence limits of $1,000,000 and general annual aggregate of $2,000,000, and Automobile Liability insurance with combined single limits of $1,000,000 per accident for owned, hired, and non-owned vehicles. All insurance must be provided by companies with A.M. Best ratings of A-:VI or higher (except Workers Compensation), with the State of Louisiana named as additional insured on General Liability and Automobile Liability policies on a primary and non-contributory basis. The solicitation document does not specify set-aside designations for disadvantaged enterprises, incumbent vendors, or budget ranges; however, payment will be made within 30 days of invoice receipt or delivery (whichever is later), with the state encouraging participation in Electronic Funds Transfer payments. The quantities listed represent estimated usage only with no guaranteed minimums, and DOTD reserves the right to increase or decrease ordered amounts at the unit price stated in the bid or to cancel the contract with 30 days written notice.