DISTRICTWIDE HVAC UNIT REPLACEMENT

The Eastern Municipal Water District (EMWD), serving approximately 1 million people in Riverside County, California, is soliciting competitive proposals through RFP #3863 for a districtwide HVAC unit replacement project. The procurement involves removing and replacing multiple air conditioning units at five specific locations: Perris Valley Regional Water Reclamation Facility, Temecula Valley Regional Water Reclamation Facility, Well 81 Electric Room, Operation Maintenance Center Collections Office, and OMC Construction Services Office. Contractors must possess a valid CSLB C-20 Heating, Ventilation, and Air Conditioning (HVAC) license and be prepared to provide payment and performance bonds if the project exceeds $100,000. Evaluation criteria will include price, qualifications and experience, performance history, safety record, and adherence to EMWD's specifications. A mandatory pre-proposal site visit is scheduled for September 18, 2025, with proposals due by 5:00 PM on October 6, 2025, and the project expected to be completed by June 30, 2026.

The solicitation does not explicitly indicate any set-aside designations or restrictions for disadvantaged enterprises. Proposers must comply with California Air Resources Board (CARB) regulations for off-road and on-road vehicles, including obtaining and maintaining current CARB compliance certificates for all project vehicles and equipment. Contractors will be required to pay prevailing wages and submit comprehensive documentation including business references, safety records, insurance affidavits, and a detailed work completion process. While a specific budget range is not disclosed, the project involves replacing HVAC units at multiple facilities, suggesting a potentially significant investment. Proposers must submit detailed pricing for individual units and a total project price that encompasses labor, equipment, materials, transportation, overhead, travel, profit, insurance, taxes, and licenses. The district reserves the right to shortlist and conduct interviews with select bidders, with the contract to be awarded to the most advantageous proposer.