Data Center HVAC Replacement

Clackamas Education Service District (CESD) is seeking a qualified contractor to perform a comprehensive HVAC replacement for its critical data center through Request for Proposal RFP 25-002. The project involves removing existing Computer Room Air Conditioner (CRAC) units and installing four 15-ton downflow DSE EconPhase Vertiv precision cooling systems, with strict requirements for maintaining continuous data center operations during the replacement. Contractors must demonstrate expertise in live system replacements for critical information infrastructure, ensuring no disruption to network connectivity or environmental controls for multiple external partner agencies. The procurement requires detailed proposals including equipment specifications, engineering drawings, references, and comprehensive cost breakdowns. Key dates include a mandatory pre-bid conference on July 8, 2025, proposal submissions due July 29, 2025 at 2:00 PM, and a selection period from July 30 to August 8, 2025, with an anticipated notice of intent to award on August 8, 2025. Evaluation criteria will focus on technical capabilities, operational continuity planning, and compliance with specified equipment and performance standards.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with Oregon public works regulations, including prevailing wage requirements, background checks, and safety procedures. While no incumbent vendor is mentioned, the project requires integration with existing server infrastructure for multiple external partner agencies that demand secure, uninterrupted 24/7 equipment access. The total project cost will be determined through the competitive bidding process, with the construction timeline anticipated to begin September 2, 2025. Contractors proposing alternative equipment to the specified Vertiv units must provide comprehensive documentation proving equivalent performance and specifications. The project will require additional deliverables including permits, balancing reports, and operation and maintenance manuals. Bidders should be prepared to demonstrate technical expertise in data center HVAC replacements with minimal operational disruption.