Concessionaire Services

The City of New Smyrna Beach, Florida is seeking sealed proposals for concessionaire services at its Sports Complex located at 1800 Turnbull Bay Road through RFP 20-25-LS. The procurement is specifically for a contractor to provide food, non-alcoholic beverages, and novelty items during the 50+ baseball, softball, and soccer tournaments hosted annually at the facility. Qualified proposers must be licensed and experienced contractors capable of managing comprehensive concession operations. Evaluation of proposals will be conducted on a 100-point scale, with points allocated across six key criteria: business plan (20 points), experience and qualifications (30 points), menu items and pricing (20 points), financial benefit to the city (20 points), list of equipment (5 points), and references (5 points). The contract term will be three years from the effective date, with an optional administrative renewal for an additional two years, making the maximum contract duration five years. Proposals are due by August 6, 2025, at 5:00 pm, with the city emphasizing compliance with local ordinances such as the prohibition of polystyrene/polypropylene food service articles and plastic straws.

The contract appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Contractors must complete standard municipal procurement documents demonstrating legal compliance, including proof of good standing, tax identification, organizational structure, conflict of interest disclosures, and adherence to employment eligibility requirements. Successful contractors will generate revenue through their concession services, with compensation structured as a combination of a flat fixed fee and/or percentage of sales paid to the city. While specific budget ranges are not explicitly stated, the contract is designed to be financially beneficial to both the contractor and the City of New Smyrna Beach. Proposers must provide comprehensive documentation including E-Verify employment verification, human trafficking prevention certifications, and compliance with regulations regarding scrutinized companies. Contractors will be required to provide a Certificate of Insurance within fourteen days of bid acceptance and must comply with federal directives such as Executive Order 11246, which mandates nondiscrimination in government contracting.