Comprehensive ADA Document Remediation Services

The City of Tampa, Florida (located in Hillsborough County) is issuing a Request for Quotes (RFQ 26-P-00255) for Comprehensive ADA Document Remediation Services to ensure compliance with Web Content Accessibility Guidelines (WCAG) 2.2 Level AA standards. The procurement seeks qualified vendors to remediate approximately 1,500 pages of digital documents, including Adobe PDF files, Microsoft Word documents, Excel spreadsheets, and PowerPoint presentations. Required remediation services encompass auditing, remediating, validating, and certifying document accessibility, with specific deliverables including establishing logical reading order, correct tagging, descriptive alternative text for images and graphs, proper form field descriptions and structure, correct heading hierarchy, appropriate table structure with headings and summary information, remediation of merged cells, adequate color contrast, proper font sizing, and sans serif left-justified formatting. The selected vendor must demonstrate proven experience in ADA document remediation and provide final certification that all files conform to WCAG 2.2 Level AA criteria and applicable federal and state accessibility regulations. Quotes must be submitted electronically through the OpenGov solicitation distribution system with a deadline of April 14, 2026, and quote prices must remain valid for a minimum of sixty days. The City reserves the right to award by division, line item, or aggregate total and may increase or decrease quantities as deemed in the City's best interest.

The solicitation does not specify set-aside designations or restrictions limiting participation to particular enterprise types, though all vendors must comply with the City of Tampa Ethics Code and non-discrimination requirements. All vendors performing work on City property must submit proof of insurance prior to award and comply with E-Verify employment verification requirements. Awardees must perform at least fifty-one percent of the work with their own forces unless written City consent for greater subcontracting is obtained. All shipping, handling, and freight charges must be included in the quoted price with materials delivered FOB Destination within the timeframe specified in the technical specifications. Full payment will be made approximately thirty days after receipt and acceptance of materials and services, correct invoices, and subcontractor payment forms, subject to the Florida Prompt Payment Act. No specific budget range or award value has been disclosed in the available solicitation documents, and no incumbent vendors or current contractors are identified.