Commencement Program Printing

Delgado Community College is seeking bids for an annual contract to print commencement programs for Fall 2025 and Spring 2026, located in Orleans Parish, New Orleans. The procurement involves printing 5,500 Fall Commencement programs, 5,500 Fall inserts, 2,375 Fall Commencement perforated and white cards, 4,000 Spring Commencement programs, 4,000 Spring inserts, and 2,375 Spring Commencement perforated and white cards. The contract term will run from July 1, 2025, to June 30, 2026, with potential renewals for two additional 12-month periods. Bidders must meet specific qualifications, including being in business for a minimum of 10 years and having demonstrated experience in similar commercial printing services. The bid submission deadline is April 1, 2025, at 2:00 PM CST, with evaluation criteria focused on the lowest total cost, including all printing, handling, materials, and delivery charges. Precise specifications are provided for program sizes, paper types, ink colors, and card designs, with the college reserving the right to reject any or all bids.

No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the available documentation. The procurement does not list incumbent vendors or require integration with existing infrastructure or technology. While a specific budget range is not explicitly stated, the bid will be awarded based on the lowest total cost, with potential for price adjustments through an escalation clause tied to the Consumer Price Index. Any price increases would be limited to the average increase for the prior 12 months and would only be considered after the first 12 months of service. Bidders are required to submit a completed Reference Form demonstrating previous work of similar size and scope. The college maintains flexibility in the procurement process, including the ability to waive informalities and select the most appropriate vendor for their commencement program printing needs.