CCTV-LAN Cabling Services

Hillsborough County Public Schools (HCPS) in Florida is issuing a Request for Proposals (RFP 26043-DST) to solicit competitive bids for CCTV-LAN Cabling Services to replace the expiring solicitation 20178-DST-IV. This procurement encompasses installation, maintenance, extension, and alteration of structured cabling systems, including horizontal Ethernet cabling (Cat6 UTP), fiber optic cabling (12-strand OS2 single mode), and coaxial cable installations. Proposers must provide estimates within 48 hours, complete work within two business days of purchase order issuance, respond to emergency calls within two hours, and furnish all labor at specified hourly rates for both standard hours (Monday-Friday, 6:00 AM to 6:00 PM) and non-standard hours. Required qualifications include three years of documented experience in the field, a current Florida Electrical Contractors License (ES or higher), Florida ICC certifications, proof of authorization to do business in Florida, E-Verify compliance, and comprehensive insurance coverage including Workers' Compensation ($500,000 disease policy limit), General Liability ($1,000,000 aggregate), and Auto Liability ($500,000 bodily injury). Evaluation criteria are weighted as follows: specifications and scope of understanding (25 points), qualifications and experience (30 points), cost and value (35 points), and Small Business Encouragement Program subcontractor utilization (10 points). Technical questions must be submitted by Friday, April 10, 2026, at 12:00 PM E.T., with all proposals due electronically via the VendorLink portal on Friday, April 24, 2026, at 5:00 PM E.T. The initial contract term commences the first business day after Board approval through the last day of the first anniversary month, with automatic renewal for up to four additional one-year periods.

The procurement includes mandatory Small Business Encouragement Program (SBEP) participation requirements established under School Board policy 6320.02, requiring a minimum reinvestment of 20 percent of net eligible expenditures with certified small businesses located in the Tampa Bay area (defined as the Tampa Standard Metropolitan Statistical Area). Eligible small businesses must be certified by the City of Tampa, City of St. Petersburg, Hillsborough County, Pinellas County, the Florida Business Council (FSMSDC), the State of Florida, or the U.S. Small Business Administration, with listings available through the Office of Supplier Development Vendor Directory. Prime contractors must obtain HCPS pre-approval for each subcontractor and submit a signed Letter of Intent identifying all proposed SBEP subcontractors with contact information and descriptions of services. Additionally, all proposers must complete a mandatory affidavit certifying compliance with Florida Statutes Section 287.138 regarding foreign countries of concern, confirming that the contracting entity is not owned by or subject to control by entities from China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria. HCPS anticipates awarding multiple vendors across three geographic service zones: East, West, and Central, replacing the current incumbent bid 20178-DST-IV that expires August 9, 2026. The estimated annual budget is $500,000, with all pricing to remain firm for the initial term unless mutually agreed upon, and vendors may charge a maximum cost-plus 10 percent markup for miscellaneous materials. One-year warranties are required on all materials and labor, and HCPS reserves the right to award to one or multiple proposers and retains authority to reassign work among contractors based on operational needs.