Calibration Services - LDH

The Louisiana Office of State Procurement is seeking a service contract for calibration services on behalf of the Louisiana Department of Health (LDH), specifically targeting 291 Monnit sensors across various temperature ranges and environments. The Invitation to Bid (ITB) with Bid Number 3000024571 requires an on-site calibration service with two primary components: first, standard NIST traceable calibration with certificates for 270 sensors (including low temperature/freezer, normal refrigerator, high temperature oven, waterbath, and room temperature/humidity sensors), and second, ISO 17025 accredited calibration for 21 additional sensors with similar environmental specifications. The successful vendor must update current Monnit software to reflect calibration results and must hold ISO 17025 accreditation. The contract will be an initial one-year period beginning July 1, 2025, or the date of award, through June 30, 2026, with potential renewals for two additional 12-month periods. The bid opening is scheduled for April 22, 2025, at 10:00 AM CST, with both electronic and physical submission options available. The state intends to award the contract to the lowest responsive, responsible bidder meeting all specifications, with the right to reject individual line items.

While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documentation, the procurement requires vendors to maintain specific insurance coverages, including workers' compensation, commercial general liability, and automobile liability with minimum coverage limits. Payment will be processed electronically through either the LaCarte procurement card (for purchases under $5,000) or Electronic Funds Transfer (EFT). The total contract time will not exceed 36 months, and all bid amounts must be submitted in United States dollars. Though no specific budget range is provided, the comprehensive nature of the calibration services suggests a potentially significant contract value. The procurement covers jurisdictions in East Baton Rouge Parish and Baton Rouge City, with the services to be performed across various Louisiana Department of Health facilities. Vendors must carefully review all bid invitation documents and comply with the detailed online bidding instructions provided in the Attachment B document, which outlines the step-by-step process for submitting bids through the Louisiana Procurement and Contract Network (LaPac).