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Board Meeting Software

Solicitation # 253745C
Posted 4/4/25, 12:00 AM
No Updates
Due 5/1/25, 3:00 PM
State
Michigan
Source
No public source available
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The Suburban Mobility Authority for Regional Transportation (SMART) is seeking competitive proposals for Board Meeting Software through RFP 25-3745C, targeting comprehensive software solutions to enhance board meeting management across Wayne County, Michigan. The procurement is scheduled with proposals due on May 1, 2025, at 3:00 PM Eastern Time, with a proposed contract term of three years and two potential one-year extension options. Vendors must submit both technical and pricing proposals electronically, including detailed solution descriptions, implementation timelines, and proposed pricing for each contract year. The evaluation criteria will be rigorously structured, with points allocated as follows: Price (30 points), Vendor Proposal Overview (30 points), Vendor Qualifications and Experience (25 points), and Client References (15 points). Key deliverables include software implementation, training, and the ability to demonstrate software functionality during the evaluation process. Vendors are expected to provide firm, fixed pricing for the entire contract period, with annual invoicing.

While no specific set-aside designations were explicitly mentioned in the documentation, vendors will be evaluated on their qualifications, experience, and ability to meet SMART's board meeting software requirements. The RFP does not indicate any restrictions on the types of organizations that can respond, suggesting an open competitive process. No incumbent vendor information was provided, and specific details about existing technological infrastructure were not disclosed. The document does not specify a precise budget range or award value, though vendors will be required to provide comprehensive pricing proposals covering the initial three-year term and potential extension periods. Interested vendors should carefully review the full RFP documentation, prepare detailed technical and pricing submissions, and be prepared to potentially demonstrate their software's capabilities during the evaluation process.

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