Bid#75-25 / Library HVAC Unit Replacement

The City of Canon City, Colorado, through its Fleet and Facilities Department, is soliciting sealed bids (Bid #75-25) for a comprehensive HVAC unit replacement at the Canon City Library. The procurement involves completely removing and replacing the existing HVAC system with a 150,000 BTU high-efficiency furnace featuring PVC venting and a 4.5 Ton, 48,000 BTU air conditioning condenser. Bidders must submit electronic and written proposals by October 9th, 2025, at 11:00 am MST, with a requirement to provide a lump sum price that encompasses all labor, equipment, materials, parts, permits, tools, and supplies for the full removal and replacement. The project must conform to the 2018 International Mechanical Code, International Fuel Gas Code, and International Energy Conservation Code, with bidders expected to submit manufacturer material details and potential energy rebate information. The City intends to award the contract during the City Council meeting on October 20th, 2025, at 6:00 PM, with the selected vendor responsible for obtaining necessary building permits and completing the work prior to December 15th, 2025.

The solicitation includes a local preference provision that grants priority consideration to Fremont County resident bidders if their bid is not more than 5% higher than the lowest responsible bid from a non-county resident. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid documents suggest a preference for local contractors. The city will not charge local building permit fees, and bidders are advised to confirm dimensions and requirements before submission. Although no specific budget range is detailed, the comprehensive nature of the HVAC replacement suggests a significant capital investment. Potential bidders should note that the proposal requires thorough documentation, including manufacturer specifications and potential energy rebate calculations, which will be subtracted from the final bid price. The project represents a targeted infrastructure improvement for the Canon City Library, with an emphasis on high-efficiency mechanical systems and local economic participation.