Banquet Chairs

The University of North Carolina at Charlotte is seeking bids for a procurement of 1,000 banquet chairs for the Popp Martin Student Union ballroom through Invitation for Bid #66-25045 CB. The procurement requires vendors to supply Shev Chair Toccata chairs or equivalent models with specific technical requirements, including a flexback design, ability to stack at least 10 high, hand holds, retractable ganging clips, and fabric with a minimum of 100,000 double rubs/abrasions. Vendors must submit bids electronically through the North Carolina electronic Vendor Portal (eVP) by March 27, 2025, at 2:00 PM ET, with written questions due by March 14, 2025. The delivery and installation timeframe is between July 21, 2025, and August 1, 2025, during normal business hours. Successful vendors will be responsible for complete inside delivery, full assembly, positioning of chairs in their final locations, and removal of all associated debris and waste materials. The contract will be awarded to the lowest responsive and responsible bidder meeting all specified requirements, with vendors required to provide fabric samples equivalent to Grade 2 from approved manufacturers like Culp Contract or Momentum Textiles.

The procurement includes a Historically Underutilized Business (HUB) participation goal of 10%, which indicates a preference for diversity in vendor selection. An optional alternate bid is being requested for the removal and transport of 1,000 existing chairs to the campus surplus warehouse, providing additional opportunity for vendors. The procurement covers Mecklenburg County, North Carolina, with pricing structured as FOB Destination to include all transportation, delivery, assembly, and installation costs. While specific budget ranges are not explicitly detailed, the comprehensive nature of the requirements suggests a significant investment in upgrading the student union's seating infrastructure. The bid's specifications and installation requirements indicate a desire for high-quality, durable furniture that can withstand frequent use in a high-traffic academic environment. Vendors will need to demonstrate technical capability, compliance with detailed specifications, and the ability to execute a complex furniture procurement and installation project within specified timeframes.