Background Screenings

Volusia County, Florida is seeking qualified vendors to provide comprehensive background screening services for employment and volunteer candidates through Invitation for Bid #25-B-09TF. The procurement is designed to ensure safe, compliant, and efficient hiring practices through reliable, timely, and accurate screenings. The county requires two primary screening packages: Level I and Level II background reports, along with driver's license checks, which must be completed within 1-5 business days of request. Evaluation criteria will focus on contractor fees per report and verification of response times as outlined in the Scope of Services. Key deliverables include comprehensive screening reports that encompass SSN verification, address history, state/county criminal court searches, national criminal history checks, national sex offender registry searches, and alias/AKA name identifications. The solicitation was released on October 23, 2025, with questions due by November 5, 2025, and final responses required by November 19, 2025, at 3:00 pm. The contract will be awarded for an initial three-year term with options for two subsequent one-year renewals or one two-year renewal, contingent on mutual agreement and county council approval.

The county encourages participation from local and disadvantaged businesses, with specific provisions for local preference and scrutinized companies certification. Insurance requirements are comprehensive, mandating Professional Liability coverage of $1,000,000 per claim and $1,000,000 aggregate, as well as Cyber Insurance coverage of $1,000,000. Historical spending data indicates annual background screening expenditures ranging from $35,050 in 2022 to a projected $56,973 in 2024, with significant usage across 14 different county departments, including Transit Services, Human Resources, and Beach Safety. While no specific incumbent vendors are mentioned, the usage history suggests a well-established need for these services. The fee schedule allows bidders to propose pricing for different report packages, with an emphasis on including all non-third-party pass-through fees. Payment terms include full remittance for undisputed invoices within 45 days, with potential price redeterminations annually based on changes in wages, fuel, or materials using established economic indices.