Backflow Device Testing, Certifications and Repair Services

The City of DeLand Utilities Department is seeking proposals for Backflow Device Testing, Certifications and Repair Services through RFP No. RFP-25-05, targeting two primary service categories. The first category requires a licensed plumbing contractor to perform testing and minor repairs on city-owned backflow devices, including devices 2" and below and larger sizes, with responsibilities for testing, repairs, and potential installation for non-compliant water customers. The second category seeks a fire protection system contractor to provide comprehensive labor, materials, equipment, repair, and testing services for backflow devices integrated into fire protection systems. The city currently has 14,571 known backflow preventative devices and anticipates potentially 500 more public devices during the contract period. Sealed proposals are due by 1:00 p.m. on April 10, 2025, to be opened in the City Hall Commission Chambers. The proposal evaluation will utilize a 100-point scoring system, with 40 points allocated to pricing, 30 points for project approach, and 30 points for qualifications and experience.

The procurement appears open to all qualified contractors meeting specific eligibility requirements, including certification from recognized testing organizations, current licensing, gauge accuracy verifications, and demonstrated experience in similar services. A proposal bond of $15,000 is required, and contractors must provide comprehensive insurance coverage, including $1,000,000 in general liability and auto liability, workers' compensation, and professional liability insurance. At the time of this RFP, one vendor, Aaron's Backflow Services, Inc. from Lake Mary, FL, has submitted a proposal. The contract will run for two years from May 5, 2025 to May 4, 2027, with an option to extend for three additional one-year terms. Pricing must remain firm for the original contract term, with potential price adjustments upon renewal limited to the Consumer Price Index (CPI). While a specific total contract value is not explicitly stated, the detailed pricing sheet in Attachment B suggests a comprehensive and potentially significant municipal service contract with unit-based compensation for testing and installations.