B25002029 Hybird Engine Mini Passenger Vans

The State of Hawaii's Automotive Management Division (AMD) is seeking bids for three new hybrid engine mini passenger vans through Invitation for Bids (IFB-11-AMD-2025), targeting 2025 model year vehicles. The procurement requires full hybrid or plug-in hybrid 4-cylinder vehicles with automatic transmission and a minimum 7-passenger seating capacity, complying with federal motor vehicle safety standards. Eligible vehicle models include the Sienna, Pacifica, and Carnival, with a preference for factory white or silver exterior colors. The bid solicitation mandates that vehicles must be submitted through the HiePro electronic system by March 31, 2025, at 2:00 PM HST, with a required delivery timeline of 365 calendar days following the official Notice to Proceed. Bidders must maintain a service facility on Oahu and provide original factory equipment without aftermarket modifications. Warranty requirements include 36 months/36,000 miles for the vehicle and 10 years/100,000 miles for the hybrid battery. The contract will be awarded to the most responsive and responsible bidder submitting the lowest total bid price.

No specific set-aside designations or disadvantaged enterprise requirements are noted in the procurement documents. Bidders are subject to the Hawaii General Excise Tax at the current 4% rate, and no bid security deposit is required. While specific budget ranges are not explicitly detailed, the solicitation suggests this is a competitive procurement open to qualified automotive vendors capable of meeting the specified requirements. The state reserves the right to cancel the IFB or reject any offers deemed not in its best interest. The procurement is governed by the AG-008 103D General Conditions, a standardized contract template that establishes comprehensive terms and conditions for state government procurement, ensuring transparency and accountability in the contracting process. Potential vendors should carefully review all documentation, including the general conditions, to ensure full compliance with state procurement regulations and specific vehicle specifications.