AV Refresh

Guilford Technical Community College (GTCC) in North Carolina has issued an Invitation for Bid (IFB) for the design and installation of upgraded audiovisual systems across three campuses (Jamestown, Cameron, and Greensboro). The scope encompasses thirty-eight rooms in eight buildings and requires complete end-to-end services including project management, equipment procurement, system design, installation, configuration, testing, documentation, and user training utilizing current HDBaseT or AVOIP technology. Deliverables include various room types such as standard ceiling-mounted projection classrooms, short-throw interactive projection rooms, conference rooms with flat panel displays, and enhanced classrooms with recording capabilities. The awarded contractor must have a minimum of three years of experience in audiovisual systems installation and provide proof of three comparable projects completed within the last three years for educational institutions, with required certifications including AVIXA CTS-D, CTS-I, and Control Professional or equivalent programmer certifications. Warranty coverage must include a minimum of twelve months from equipment installation with vendor-provided or authorized third-party service support available within four hours during business hours (8:00 AM to 5:00 PM ET, Monday through Friday) and repairs or replacements completed within twenty-four hours. Key deadlines include a non-mandatory site visit on April 29, 2026, at 3:00 PM ET at the Jamestown Campus, written vendor questions due by May 5, 2026, sealed bids due on May 15, 2026, at 3:00 PM ET, and project completion required within 120 consecutive calendar days after receipt of the purchase order. The contract will be awarded based on Best Value Analysis using the Lowest Price Technically Acceptable Source Selection Method in accordance with North Carolina General Statutes.

Vendors must comply with standard North Carolina procurement requirements, including E-Verify compliance and consideration as a Historically Underutilized Business if applicable, with a 1.75 percent transaction fee associated with the Statewide E-Procurement Service for purchase orders issued through that platform. The technical baseline for the bid is established by a specification drawing prepared by Clark-Powell Associates, Inc., which details a comprehensive audiovisual infrastructure incorporating equipment such as Sony VPL-PHZ61 projectors, Extron switchers and amplifiers, AverMedia auto-tracking cameras, Shure ceiling microphones, Blackmagic Web Presenter bridges, Kramer audio mixers, Netgear POE switches, and Extron touch panels interconnected via HDMI, HDBaseT, SDI, USB, XLR, and network connections. No incumbent vendors or current contractors are identified in the available documentation. The project is funded through GTCC's capital budget with no federal funding identified. Vendors must submit itemized pricing for equipment and services using the provided pricing table format, which includes line items for projectors, control processors, button panels, switchers, amplifiers, speakers, network switches, document cameras, displays, wireless systems, cables, mounting systems, and miscellaneous materials and freight, with the total offer cost excluding sales tax; specific budget ranges or award values are not disclosed in the IFB materials.