Audio Visual Technology Services

The City of Riviera Beach has issued a Request for Qualifications (RFQ) for Professional Audio-Visual Technology Consultant Services, seeking to retain up to four consulting firms to support a Capital Improvement Project (CIP) and expand their existing Microsoft Teams-based conferencing platform. The solicitation requires consultants to provide comprehensive construction drawings for technology implementation, with a focus on programming and planning new audio and visual technologies for critical environments including the Emergency Operations Center, Realtime Crime Center, and Public Safety Communications/Dispatch center. Key deliverables include designing Microsoft Teams Room functionality, implementing advanced AV technology solutions, and creating turnkey project implementations that cover design, installation, commissioning, and maintenance of AV systems. The evaluation will be conducted using a 100-point scoring system, with 40 points allocated to the firm's relevant experience, 35 points to key personnel qualifications, and 25 points to the approach to service delivery. Consultants must score at least 70 points to be considered responsive. The solicitation was posted on August 7, 2025, with questions due by August 21, 2025, and proposals due by September 8, 2025, at 2:00 PM. The initial contract term will be one year, with potential for four additional one-year renewals.

The procurement includes a 15% Small Business Enterprise (SBE) participation goal, with specific requirements outlined in Attachment D for SBE Subcontractor/Supplier Participation. Vendors must comply with various compliance requirements, including E-Verify system usage, insurance coverage (professional liability insurance of at least $1,000,000 and commercial general liability insurance of $3,000,000), and submission of comprehensive documentation such as non-collusion affidavits, conflict of interest disclosures, and drug-free workplace certifications. The existing technology infrastructure involves Microsoft Teams Room systems with Q-SYS hardware and software components, including specific equipment like Dell 7080 Compute, Logitech Tap Control Consoles, and Q-SYS Core processors. While no specific award value is explicitly stated, the contract is structured as a continuing service agreement with work orders issued on an as-needed basis, suggesting flexibility in project scope and potential expenditure. The procurement allows for multiple consultant selections, with the city reserving the right to award contracts to multiple qualified vendors based on their ability to perform, technical expertise, and compliance with specifications.