Asset Panda

The Maryland Department of Transportation State Highway Administration (MDOT SHA) is conducting a Purchase Order Request for Proposals (PORFP) to procure a Commercial Off-the-Shelf (COTS) Software Master Contract with Asset Panda for equipment tracking and invoice verification. The procurement seeks 5,000 active software licenses and access to 10,000 archived assets with associated maintenance services over a 24-month term. The software platform will enable unique barcode identification for equipment, GPS-enabled virtual check-in/check-out functionality with time and date stamping, and customizable reporting to support invoice validation. Proposals are due on May 20, 2025, at 14:00, with the solicitation limited to Master Contractors previously awarded under the COTS 2012 contract (060B2490021). The evaluation will focus on determining the most advantageous offer considering price and other factors, requiring bidders to provide detailed pricing, including a screenshot of the Manufacturer's Suggested Retail Price (MSRP). Contractors must be authorized resellers for Asset Panda and provide all necessary agreements, including software licensing terms.

This procurement is designated as a Small Business Reserve (SBR) procurement, which means only certified small businesses meeting Maryland's statutory requirements are eligible to bid. The contract will be awarded on a fixed-price basis, specifically targeting small businesses within Baltimore City and Maryland's broader small business community. While no specific budget range is explicitly stated, the scope involves 5,000 active licenses and access to 10,000 archived assets, suggesting a potentially significant contract value. The procurement is geographically focused on Baltimore City, with a FIPS Code of 24510, and represents a targeted technology acquisition for state transportation infrastructure management. Interested bidders must contact Brent for additional information and must demonstrate their capability to provide comprehensive software licensing, implementation, and maintenance services for the Asset Panda platform, with a clear understanding of the state's specific tracking and verification requirements.