Artificial Turf Maintenance

The City of Indianapolis and Marion County Purchasing Division issued Request for Bid RFB-17DPR-337 on January 23, 2026, seeking qualified vendors to provide artificial turf maintenance services for eleven parks across Marion County, Indiana, covering a combined total of 59,123 square feet of artificial turf. The scope of services includes field cleaning, decompaction, magnet sweeping, disinfection, seam and damage inspection and repair, G-Max impact testing performed in accordance with ASTM standards, and comprehensive field reporting documenting all maintenance activities. The resulting contract will have an initial two-year term with potential renewal options available under the same terms and conditions, subject to mutual agreement and City approval in compliance with Indiana Code 5-22-17-4. All pricing must be submitted in United States dollars with all shipping and delivery charges included in unit costs unless otherwise specified, and bids must remain firm for a minimum of ninety days from the date of bid opening with pricing remaining firm throughout the contract term and any renewals. Questions regarding the procurement must be submitted by February 3, 2026, at 12:00 pm, with formal bid responses due by February 12, 2026, at 10:00 am; no bidder's conference or site visits are specified in the solicitation. An escalator clause is permitted after the first year, allowing for a maximum five percent price increase over the contract term when market conditions warrant, provided increases are supported by written documentation of cost adjustments to the vendor.

Bidders must comply with mandatory minority business enterprise (MBE), women's business enterprise (WBE), veteran's business enterprise (VBE), and disability-owned business enterprise (DOBE) participation requirements of fifteen percent, eight percent, three percent, and one percent respectively, or provide documented evidence of good faith efforts to achieve these thresholds. Vendors must submit multiple required forms including U.S. Manufactured Products Preference Certification, Bid Acknowledgement Form, Affidavit of Non-Collusion, MBE-WBE-VBE-DOBE certification, Nepotism declaration, and an Exception Sheet. No bid bonds or performance bonds are required for this procurement. The contract may be split between multiple vendors at the City's discretion if deemed advantageous to the government. Bidders must indicate willingness to extend pricing to Indiana political subdivisions and provide quarterly reports on purchases by participating entities upon request. While no specific budget range or award value is listed in the solicitation documents, the contract structure provides for per-unit pricing established during the bidding process with the City maintaining no minimum or maximum purchase obligation during the contract term.